Job Overview
Applications are open for the Office Assistant job opening at Rand Water.
Job Title: Office Assistant
Location: Glenvista, Panfontein, Gauteng, South Africa
Organization: Rand Water (Bulk Water Services – Operations)
Closing Date: 2025/07/03
Reference Number: RAN250619-2
Job Type: Permanent
Reporting directly to the manager at Panfontein, the Office Assistant will play a vital role in providing comprehensive administrative support to the site.
The successful candidate will handle all staff-related administrative tasks, oversee vehicle management (including trip sheets, booking services, loan vehicles), and ensure the smooth functioning of the office environment.
Key Responsibilities
- Provide administrative support to the site, including managing staff-related documentation and vehicle administration (trip sheets, booking services, loan vehicles).
- Assist in scheduling, organizing meetings, coordinating travel arrangements, and handling correspondence.
- Support the manager with secretarial duties to optimize their time and resources.
- Maintain office systems, order supplies, and ensure an organized workspace.
- Generate work orders using Maximo and develop spreadsheets for tracking work orders and submission deadlines.
- Create SAP reservations and requisitions.
- Submit staff timesheets, travel claims, and other relevant documents.
- Ensure all invoices are signed before forwarding to the finance department for processing.
- Perform receptionist duties as required.
- Keep noticeboards updated with relevant information.
Minimum Requirements
- Grade 12 with 2 years’ experience in administration/secretarial work and a National Certificate in Office Administration.
- Desired: National Diploma in Office Administration.
- Proficient in Maximo.
- Computer literate with Microsoft Office skills and 2 years SAP knowledge.
- Code 8 Drivers License is essential.
- Accurate typing and report writing skills.
Knowledge and Skills
Knowledge
- Competent in SAP, Microsoft Excel, and Word.
- Proven ability to operate Maximo.
- Strong report writing and typing skills.
- Good telephone etiquette.
Skills
- Excellent administration and secretarial skills.
- Effective communication skills in English (verbal and written).
- Strong interpersonal skills.
Attitude
- Customer-oriented mindset.
- Punctuality and self-discipline.
- Commitment to good housekeeping and maintaining a tidy workspace.
Application Process
Interested candidates are encouraged to submit their applications before 23:59hrs on the closing date: 2025/07/03. APPLY HERE FOR THIS ROLE.
Ensure all supporting documents and qualifications are included in your application.
Rand Water is committed to diversity and equal opportunity in the workplace.
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