MTN South Africa is seeking a highly organized and proactive Office Administrator to support its Commercial Operations team.
Location: Johannesburg, Gauteng, South Africa
Job Type: Full-Time
Application Deadline: 23 May 2025
The successful candidate will provide essential administrative support to the General Manager, Senior Managers, and the Stakeholder and Relationship Management team to ensure smooth daily operations.
Key Responsibilities
Logistical & Administrative Support
- Serve as the primary communication hub for departmental information, including scheduling meetings and disseminating information.
- Monitor all stakeholder engagements, follow up, and record closure of engagements.
- Collate submissions for meetings and prepare comprehensive meeting packs.
- Facilitate booking of meeting venues and manage logistical requirements such as catering, dietary needs, invoicing, and accommodation.
- Dispatch meeting packs and ensure their timely delivery to internal and external stakeholders.
- Process all stakeholder requests in accordance with company protocols and policies.
- Manage business travel arrangements and accommodation for General Managers.
Document Filing & Maintenance
- Ensure accurate filing of meeting minutes and documented submissions in shared drives.
- Maintain a user-friendly and efficient filing system.
- Track daily activities of the CXSO and provide progress updates to leadership.
- Keep distribution lists updated monthly (resignations, onboarding, etc.).
- Organize company events from start to finish, guided by leadership insights.
Financial Support
- Prepare and monitor expenditure requisitions via Oracle, including the reconciliation process.
- Ensure office supplies and stationery are adequately stocked.
- Support database management, record keeping, and filing for the business unit.
- Provide insights on budget requirements during OPEX meetings.
- Monitor encumbrances in OPEX reports, report variances, and assist with monthly supplier account reconciliations.
- Ensure timely supplier payments following contractual obligations and company policies.
- Track and close Purchase Orders with support from buyers.
- Manage and highlight contract expiry dates in CXSO, ensuring leadership is informed 6 months in advance.
People & Culture
- Collaborate with leadership to create personal development plans.
- Understand and align with KPAs and KPIs.
- Take ownership of performance reviews and identify training needs.
- Act as an ambassador of the company’s values, fostering a positive workplace environment.
- Promote professionalism, loyalty, and organizational commitment.
- Contribute to building an inclusive and engaging workplace.
Qualifications & Experience
Education:
- Grade 12 certificate
- Diploma in Office Administration or Secretarial Administration
Experience:
- Minimum of 2 years’ experience in office administration
- Experience working in small to medium organizations
About MTN
MTN is a purpose-driven, value-led organization committed to creating an inspiring and rewarding work environment.
The company emphasizes understanding and supporting its people, fostering innovation, and building strong relationships with stakeholders.
At MTN, your growth is our priority, and we aim to empower every employee to live an inspired life.
How to Apply
Interested candidates are encouraged to submit their applications before the deadline on 23 May 2025. Join us in making a meaningful impact and be part of a vibrant team dedicated to excellence.
We look forward to receiving your application and exploring how you can contribute to MTN’s continued success.
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