2025 Internship – Event Registration Assistant: International Civil Aviation Organization

Location: Montreal, QC, Canada
Organization: International Civil Aviation Organization (ICAO)

Job Intro:
The International Civil Aviation Organization (ICAO) is seeking enthusiastic interns to join their team as Event Registration Assistants.

This exciting internship offers the chance to be part of high-profile events within the aviation community.

Job Summary:
The intern will support the Conference Services (COS) Unit within the Bureau of Administration and Services (ADB). Reporting to the Registration Coordinator, the Event Registration Assistant will primarily assist with the registration process for the upcoming 42nd ICAO Assembly scheduled between August and October 2025.

Responsibilities include managing online registrations, providing support to participants during hybrid and in-person meetings, and ensuring smooth operations at the registration booth.

Key Responsibilities:

• Review and update participant registration lists.
• Assist in virtual/hybrid meeting registrations and check-ins.
• Operate onsite registration booths and guide participants.
• Prepare and distribute event badges.
• Collaborate with the registration team and event organizers.

Organization Highlights:
ICAO is dedicated to high-quality administration and support to the global aviation community. The Bureau of Administration and Services ensures compliance with ISO standards in quality, environment, and safety.

This internship position provides hands-on experience in a dynamic environment and offers an opportunity to contribute to pivotal aviation conferences.

Qualifications & Experience:

• Must be enrolled in a degree program (Bachelor’s level or equivalent).
• Proficiency in English is required; additional languages are a plus.
• Strong computer skills (MS Office, virtual meeting platforms).
• Excellent communication and teamwork skills are essential.

Conditions of Employment:

• This is an unpaid internship; all expenses are to be covered by the intern.
• Interns must commit to a full-time schedule for a duration of six months.

How to Apply:
Interested candidates should complete the online application form available on the ICAO Careers site.

Don’t miss this opportunity to support international events and enhance your professional skills in the aviation sector.

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