The Gates Foundation, the largest nonprofit dedicated to fighting poverty, disease, and inequity globally, is hiring!
Location: Seattle, WA or Washington, DC
Time Type: Full-time
Application Deadline: March 21, 2025
Job Requisition ID: B020571
About the Foundation
The Gates Foundation stands as the largest nonprofit organization dedicated to combating poverty, disease, and inequity globally.
Operating under the core belief that every individual deserves the opportunity to lead a healthy and productive life, the Foundation is committed to maintaining a workforce that reflects the diverse populations it serves.
Employees benefit from a comprehensive package which includes medical, dental, and vision coverage at no premium cost, generous paid time off, paid family leave, foundation-paid retirement contributions, regional holidays, and opportunities for community engagement.
The Foundation fosters a vibrant and supportive environment that encourages both personal and professional growth.
About the Team
The Program Assistant / Senior Program Assistant role encompasses a diverse array of administrative and organizational responsibilities designed to support foundation leadership and their respective teams.
Ideal candidates are those who excel in dynamic environments, embrace challenges, and display a consistently positive outlook.
Responsibilities include managing multiple tasks under high workloads, while ensuring deadlines are met. The roles differ in complexity, with Senior Assistants handling more strategic tasks.
As part of a diverse and dynamic team, these positions contribute significantly to furthering the Foundation’s mission and values.
This is an evergreen posting, providing candidates with the opportunity to be considered for current and future positions as they become available.
Currently, a Senior Program Assistant opportunity is open in the Office of the President of the US Program division.
Key Responsibilities
Calendar Management:
- Assistant: Schedule appointments for 4-8 calendars, coordinating meetings.
- Senior Assistant: Manage 2-4 deputy director-level calendars and prepare for critical meetings.
Travel Coordination:
- Assistant: Arrange travel for multiple team members.
- Senior Assistant: Handle sophisticated travel schedules for senior leaders.
Event Management:
- Assistant: Coordinate arrangements for meetings and events.
- Senior Assistant: Manage logistics for more complex events ensuring smooth execution.
Communication Support:
- Provide timely responses to inquiries, handling confidential information effectively.
Knowledge Management:
- Support document management and project tracking, maintaining organization in team sites.
Financial Task Management:
- Assistant: Process routine financial tasks such as expense reports.
- Senior Assistant: Handle more complex financial duties and budget reconciliation.
Collaborative Contributions:
- Work with leadership to achieve goals and foster team culture.
Creative Problem Solving:
- Proactively propose solutions to challenges faced by the team.
Qualifications and Experience
- Understanding of foundation priorities and alignment with organizational leadership.
- Administrative experience in a fast-paced setting supporting multiple executives (Senior Assistants need extensive experience with senior management).
- Proven ability to establish and maintain effective working relationships.
- Strong multitasking skills and ability to prioritize effectively.
- Bachelor’s degree or equivalent demonstrated experience.
Compensation
- Assistant: Hourly rate ranges from $29.98 to $41.98
- Senior Assistant: Hourly rate ranges from $35.01 to $49.00
Salaries are typically positioned between the minimum and midpoint of the salary range, based on candidates’ relevant skills, experience, and expertise.
Hiring Requirements
All employment offers are contingent upon successful completion of a background check.
Candidate Accommodations: For assistance related to disabilities during the application or recruitment process, please submit a request.
Inclusion Statement: The Foundation is dedicated to the principle that all lives hold equal value, striving for a workplace marked by diversity, equity, and inclusion.
All applicants will receive fair treatment without regard to race, color, age, religion, sex, sexual orientation, disability, gender identity, national origin, veteran status, marital status, or prior protected activity.
Apply Now!
To learn more about this opportunity and to apply, please visit: Gates Foundation Job Posting
Join the Foundation in its mission to create a better world. Your journey starts here!
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