Indeed, a perfect resume deserves a perfect email. YüthAxis sat down and crafted some of the best email templates you can use when applying for jobs.
In this piece, we reveal the best email templates to use when:
- Email Template for Job Application
- Email Template for Follow-up
- Email Template for Job Offer Acceptance.
Before we delve right into the templates, here’s a quick look into some general rules of thumb to follow ehen emailing your resume:
General Rules for Emailing Your Resume
- Professionalism is Key: Your email is often the first impression a potential employer gets of you. Keep it concise, well-written, and free of errors.
- Subject Line Matters: A clear and informative subject line helps ensure your email gets opened. Use the job title and your name for easy identification.
- Tailor to the Specific Job/Company: Avoid generic language. Show that you’ve researched the company and understand the role. Mention specific skills or experiences that directly relate to the job description.
- Proofread Carefully: Typos and grammatical errors can hurt your chances.
- Attachment: Always send your resume as a PDF (.pdf) to ensure formatting consistency across different devices. Name the file clearly (e.g., “YourName_Resume.pdf”).
- Follow Up (If Appropriate): If you don’t hear back within a reasonable timeframe (e.g., a week or two), a polite follow-up email can show your continued interest.
- Email Address: As the last slide pointed out, use a professional-looking email address.
Email Templates
Without wasting time, here’s a breakdown of the email templates you can use for sending a resume, along with some general advice and tips for job application success:
Email Template for Job Application:
Subject: Application for Marketing Manager - Your Name
Dear [Recruiter's Name],
I am writing to express my strong interest in the Marketing Manager role at [Company Name], as advertised on [Platform].
My background in developing and executing successful marketing strategies, particularly in the [Industry] sector, aligns well with the requirements outlined in the job description. For example, at [Previous Company], I led a social media campaign that increased engagement by 30% and generated a 15% increase in leads.
I am confident that my skills and experience can contribute to [Company Name]'s success in [Specific Company Goal]. I am eager to discuss how my qualifications can benefit your team.
Thank you for your time and consideration. I am available for an interview at your earliest convenience.
Best regards,
[Your Name][Your Phone Number][Your LinkedIn Profile URL]Email Template for Follow-up:
Subject: Following Up - Application for [Job Title] - [Your Name]
Dear [Recruiter's/Hiring Manager's Name],
Thank you again for considering my application for the [Job Title] position at [Company Name]. I truly appreciate the opportunity.
I wanted to reiterate my strong interest in this role, particularly given my experience in [Specific Skill] and my passion for [Company Mission/Value]. I am confident that my skills and experience would be a valuable asset to your team.
Please let me know if you require any additional information. I am available for an interview at your earliest convenience.
Warm regards,
[Your Full Name][Your Contact Information]Email Template for Job Offer Acceptance
Subject: Job Offer Acceptance - [Your Name] - [Job Title]
Dear [Hiring Manager's Name],
Thank you so much for offering me the opportunity to join [Company Name] as a [Job Title]. I am truly honored and excited to accept this position.
I am looking forward to contributing to [specific company goal/project] and collaborating with the team. I am particularly excited about [Specific aspect of the job].
Please confirm my start date of [Start Date]. Also, please let me know if there is any additional paperwork or information I need to provide before my first day.
Thank you again for this incredible opportunity. I am excited to begin this new chapter with [Company Name].
Best regards,
[Your Full Name]Key Takeaways and Additional Tips
- Keywords: Carefully review the job description and incorporate relevant keywords into your resume and email. This helps your application get noticed by applicant tracking systems (ATS).
- Research the Recruiter: Try to find the recruiter’s name on LinkedIn or the company website. A personalized greeting is always better than a generic one.
- Keep it Concise: Recruiters are busy. Aim for brevity and clarity. Get to the point quickly.
- Always Be Professional: Maintain a professional tone throughout your communication.
By following these guidelines and tailoring your email to each specific job application, you can significantly increase your chances of getting noticed and landing an interview.
Disclaimer: YüthAxis is not in any way affiliated with the hiring organization. Please direct your applications and any enquiries to the hiring company. Read our Terms of Use for more.
